Instituto Sidarta is an educational institution known for its innovative pedagogical approach. At the close of each semester, parents meet with teachers to discuss their children's performance, and organizing these meetings was a highly complex operation: parents called the school office, which manually checked each teacher's schedule trying to find openings, while respecting the limit of five bookings per student.
With eAgenda, by Mupi Systems, the flow was automated end to end. Students, class groups, and teachers are registered in the platform, teachers' schedules are integrated with Google Calendar, and the limit rules are configured in the system. Parents access a dedicated site with the student's institutional email and a password defined by the institution, see the available teachers, and make their bookings, up to five per student.
For every meeting booked, the Google Meet link is generated and communicated automatically to parents and teachers. What used to demand phone calls, manual fitting, and sending links one by one became a fully automated process, drastically reducing the school office's workload.
Project Information
Client:
Instituto Sidarta
Duration:
Ongoing implementation
Category:
Education
Solution:
eAgenda
Automate Instituto Sidarta's semester-closing parent-teacher conferences, from online booking by parents, with rules and limits per student, to the automatic generation of Google Meet links.
1. Booking by phone through the office
Parents called the school office, which had to check each teacher's schedule individually to fit every meeting. With eAgenda, parents access a dedicated site with the student's institutional email and a predefined password, see the list of teachers with their availability, and book on their own, without going through the office.
2. Rules and limits per student
Each student is entitled to five bookings in total, and controlling that manually across many teachers was laborious and error-prone. In the platform, students, class groups, and teachers are registered and the limit is enforced automatically: parents repeat the process with each chosen teacher until completing their five bookings.
3. Manual meeting links
Before, besides the fitting work, the office manually generated each meeting link and sent it to parents and teachers. With teachers' schedules integrated with Google Calendar, Google Meet links started being generated automatically for every booking, with communication handled by the platform itself.
Main Platform
eAgenda - Online Scheduling
Features
Google Calendar and Meet Integration
Limit Rules per Student
Family Access with Institutional Login
Instituto Sidarta's semester-closing conferences now run fully automated, from booking to the meeting link.
Autonomous Parents
Bookings made online with the student's institutional email
Automatic Rules
Five-booking limit per student enforced by the system
Integrated Schedules
Teachers' availability synced with Google Calendar
Automatic Links
Google Meet generated and communicated for every booking
Conclusion
The Instituto Sidarta case shows eAgenda solving a highly complex pedagogical operation. What used to be a season of phone calls, manual fitting, and links sent one by one became a flow automated end to end, giving time back to the school office and autonomy to families, while preserving the institution's rules.
Main Challenges
Booking by phone through the office
Parents booking online, without calls and manual fitting
Rules and limits per student
Five-booking limit per student enforced automatically
Manual meeting links
Google Meet links generated and communicated automatically
Automate your school's conferences
Discover how eAgenda organizes parent-teacher meetings with per-student rules and automatic Meet links.