TF Sports coordinates a network of trainers who teach online classes to its audience. Organizing this operation means opening each month's schedule to the entire network, respecting specific time windows per day of the week, and ensuring every class happens with its video conference link ready. For that, TF Sports uses eAgenda, by Mupi Systems.
The flow works like this: every month, TF Sports opens the period's schedule and trainers book their class slots directly on the platform. Bookings go through the team's approval, and the Zoom integration automatically generates and sends each class link to the trainer before it starts, with email notifications guiding every step.
The case shows eAgenda as the backbone of a recurring, at-scale operation, where scheduling, approval, video conferencing, and communication must work together, month after month.
Project Information
Client:
TF Sports
Duration:
Ongoing implementation
Category:
Corporate
Solution:
eAgenda
Organize the schedules of TF Sports' trainer network, with monthly slot openings, specific rules per day of the week, centralized approval, and online classes integrated with video conferencing.
1. Monthly opening for the whole network
Every month, the following period's schedule opens and the entire trainer network books its slots. eAgenda organizes this opening with advance-booking and availability rules, and the approval flow ensures the TF Sports team validates each booking before confirmation.
2. Tailored time windows
The operation has different windows per day: morning and evening slots on weekdays and dedicated grids for Saturdays and Sundays. The schedule was configured to reflect exactly these rules, showing trainers only the slots that are truly available.
3. Online classes integrated with video conferencing
Each class happens over video conference, and the link must reach the trainer at the right time. With eAgenda's Zoom integration, links are generated and sent automatically before each class, with no manual work from the team.
Main Platform
eAgenda - Online Scheduling
Features
Zoom Integration
Approval Flow
Automatic Email Notifications
TF Sports' monthly operation runs in a structured way, from the schedule opening to the delivery of every online class.
Organized Network
Trainers booking their own slots at the monthly opening
Operation under Control
Bookings validated by the team before confirmation
Connected Classes
Video conference links generated and sent automatically
Automatic Communication
Trainers informed by email at every step of the flow
Conclusion
The TF Sports case shows eAgenda supporting a recurring operation end to end: monthly schedule openings, slot booking by the trainer network, centralized approval, and online classes with integrated video conferencing. A complex routine turned into a predictable, automated flow.
Main Challenges
Monthly opening for the whole network
The whole network booking slots at each month's opening
Tailored time windows
Distinct time grids for weekdays and weekends
Online classes integrated with video conferencing
Zoom links generated and sent automatically before each class
Structure your professional network's schedule
See how eAgenda organizes slots, approvals, and online classes integrated with video conferencing.